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Start invoicing with Rauva

 

Here’s how to begin issuing invoices with Rauva.

First, you’ll need to create a sub-user connected to your tax portal—this process only needs to be completed once and will enable invoice integration with the Rauva app.

How to create the Sub-user

First, go to the Portuguese Tax Authority (AT) website:

  1. Access the Tax Portal and login with your business existing credentials.
    1. If you are a freelancer, use your login credentials; In the case of being a company, use the company's login credentials.
  2. After logging in, click on the magnifying glass and search for "Gestão de Utilizadores", using the search bar at the top. Click on the magnifying glass again to search.
  3. Select the first option "Gestão de Utilizadores".
  4. Then, click on "Criar um novo utilizador", to create the Sub-user ID.
  5. Fill in all the fields, define the access password (keep this nearby, you need it in future steps).
  6. Then, where you see Operações Autorizadas, you must activate:
    1. WSE - Comunicação e Gestão de séries por webservice
    2. WFA - Comunicação de dados de faturas
  7. Additionally, if you issue transport guides, you must also activate WDT - Comunicação de dados de documentos de transportes
  8. Then, click Submeter.

The new Sub-user ID should look something like this: 234000000/1. Meaning.: (VAT/1).

How to link the Sub-user to your Rauva account

  1. From the Menu, go to the Invoices section, and complete the required fields:

    a. Company name.

    b. NIPC or NIF.

    c. IBAN to receive payments.

    d. BIC / Swift and click continue.

  2. Let us know if you have the AT credentials of your company.

  3. Let us know if the sub-user is already created.

     

    1. Note: If you have an accountant with us, the accountant usually creates and shares the sub-user's credentials with you.)

  4. Enter the Sub-user ID and password you just set up in the Portuguese Tax Authority Portal;
  5. Indicate how you normally report invoices (Automatic (what we suggest) or via SAF-T file) and what your VAT rate is.

And congratulations! 🎉

You're all set to create your first invoice.